Never miss a booking opportunity

Monitor your calendar availability in real-time. Get instant alerts when your next available slot is too far out, ensuring you never lose potential clients.

Get started free
Learn more

Features

Stay ahead of your schedule

AvailTrack monitors your scheduling platform availability 24/7 and alerts you when action is needed.

Real-time Monitoring

Continuously monitors your calendar availability and detects when your next available slot is too far in the future.

Smart Alerts

Set custom rules for when to be notified. Get alerts via email when your availability doesn't meet your criteria.

Multiple Event Types

Monitor availability across all your event types. Set different alert rules for different types of meetings.

Instant Setup

Connect your scheduling platform in seconds. No complicated configuration required - just authorize and start monitoring.

The Problem

Lost opportunities due to poor calendar availability

In today's fast-paced business environment, potential clients expect immediate access to schedule meetings. When your next available slot is weeks away, you're not just delaying a meeting – you're losing business to competitors who can meet sooner.

Invisible Calendar Creep

Your calendar gradually fills up without you noticing. By the time you realize your next available slot is three weeks away, you've already lost potential clients who needed to meet sooner. This silent availability erosion happens to busy professionals every day.

Revenue Impact

Studies show that 35% of prospects will book with a competitor if they can meet sooner. For consultants charging $200/hour, losing just 5 clients monthly due to poor availability means $12,000 in annual lost revenue. The cost of unavailability is real and measurable.

Manual Checking Fatigue

Constantly checking your calendar availability is time-consuming and unsustainable. Most professionals check their scheduling platforms once a week at best, missing critical moments when their availability becomes problematic. Manual monitoring simply doesn't scale.

How It Works

Automated availability monitoring in three simple steps

AvailTrack seamlessly integrates with your existing scheduling workflow, requiring no changes to how you currently manage your calendar. Set it up once and let it work in the background, ensuring you're always available when opportunities arise.

1

Connect Your Calendar

Securely connect your Calendly account or browser-based scheduling platform with a single click. Our OAuth integration ensures your data remains private and secure. No access to meeting content – we only monitor availability slots, respecting your privacy completely.

2

Set Your Alert Rules

Define when you want to be notified. Get alerts when your next available slot is more than 3 days out, or customize the threshold to match your business needs. Set different rules for different event types – urgent consultations might need tighter availability than routine check-ins.

3

Receive Timely Alerts

Get notified via email the moment your availability crosses your threshold. Each alert includes a direct link to your calendar, allowing you to immediately open up slots or reschedule less critical meetings. Take action within minutes, not days or weeks.

Benefits

Transform your scheduling efficiency

AvailTrack doesn't just monitor your calendar – it transforms how you manage client relationships and grow your business. Experience the peace of mind that comes from knowing you'll never miss an opportunity due to calendar issues.

Increase Revenue

Never lose a client to competitors due to poor availability. By maintaining optimal scheduling windows, you capture more opportunities and maximize your earning potential. Users report capturing 20-30% more meetings after implementing AvailTrack.

Save Time

Stop manually checking your calendar availability multiple times per day. AvailTrack monitors continuously in the background, alerting you only when action is needed. Reclaim hours each week that you can invest in serving clients instead of managing schedules.

Improve Client Experience

Provide a professional scheduling experience with consistently available meeting slots. Clients appreciate quick access to your calendar, leading to higher satisfaction and more referrals. Show prospects you value their time by being accessible when they need you.

Stay Competitive

In competitive markets, availability can be the deciding factor. While competitors struggle with overbooked calendars, you maintain optimal availability that converts prospects into clients. Be the professional who's always ready to meet when opportunity knocks.

Use Cases

Built for busy professionals

Whether you're a consultant, coach, sales professional, or service provider, AvailTrack helps you maintain the perfect balance between being busy and being available for new opportunities.

Consultants & Freelancers

Maintain availability for high-value discovery calls while managing ongoing client work. Set different thresholds for different client tiers – ensure enterprise prospects can always book within 48 hours while maintaining standard availability for others. Never miss a lucrative project because your calendar was full.

Sales Teams

Keep your pipeline flowing with consistent demo availability. Monitor multiple calendar types – product demos, discovery calls, and follow-ups – with different urgency levels. Get alerted when your demo calendar fills up so you can adjust before losing hot leads to competitors who can meet sooner.

Coaches & Therapists

Balance regular client sessions with availability for new client intakes. Ensure potential clients in crisis can book initial consultations quickly. Set alerts for different session types – maintain tighter availability for urgent sessions while allowing more flexibility for routine check-ins.

Medical Professionals

Ensure patients can book appointments within reasonable timeframes. Monitor different appointment types – urgent care slots, routine check-ups, and specialist consultations. Maintain compliance with patient access standards while optimizing your schedule efficiency.

Recruiters

Keep your candidate pipeline moving with timely interview availability. Monitor screening calls, technical interviews, and final rounds separately. Ensure top candidates can schedule quickly before they accept competing offers. Reduce time-to-hire by maintaining optimal availability windows.

Customer Success

Maintain availability for onboarding calls and support sessions. Ensure new customers can book implementation sessions quickly for smooth onboarding. Monitor different meeting types – demos, training, and check-ins – to provide excellent customer experience at every stage.

Integrations

Works with your existing tools

AvailTrack seamlessly integrates with popular scheduling platforms. No need to change your existing workflow – we work with the tools you already use and love.

Calendly Integration

Native OAuth integration with Calendly provides secure, real-time access to your availability data. Monitor all your event types, from discovery calls to demo sessions. Our integration respects Calendly's rate limits while providing timely updates about your availability status.

  • Secure OAuth 2.0 authentication
  • Monitor multiple event types simultaneously
  • Automatic token refresh for uninterrupted monitoring

Browser-Based Calendars

Support for web-based scheduling platforms through our browser monitoring technology. Simply provide your calendar URL, and we'll check availability at regular intervals. Perfect for platforms that don't offer API access.

  • Works with any public scheduling page
  • Intelligent parsing of availability information
  • No API access required

Security & Privacy

Your data is safe with us

We take security and privacy seriously. AvailTrack is designed with privacy-first principles, ensuring your calendar data remains secure while providing the monitoring you need.

Minimal Data Access

We only access availability slots, never meeting content or attendee information. Your private meeting details, notes, and participant lists remain completely private. We believe in collecting only what's necessary to provide our service.

Industry-Standard Security

All data is encrypted in transit using TLS 1.3 and at rest using AES-256 encryption. We follow OWASP security guidelines and conduct regular security audits. Your OAuth tokens are securely stored and can be revoked at any time.

Complete Control

Disconnect your calendar at any time with one click. Export or delete all your data whenever you want. We support your right to data portability and deletion. You maintain complete control over your information.

Ready to optimize your availability? Start monitoring for free today.

Join thousands of professionals who never miss opportunities due to poor calendar availability. Set up takes less than 60 seconds, and you'll receive your first availability report immediately.

Start your free trial

No credit card required to start. Try all features risk-free.