Booking oversight for multi-staff businesses
Know the moment a customer can't book with you.
AvailTrack watches your Calendly booking page 24/7 and alerts the owner the instant a specific appointment type becomes unbookable — so a blocked calendar, expired token, or overbooked staff member never costs you another appointment.
14-day free trial. No credit card required. Plans from $9/mo.
Booking alert
Just now
"New Client Discovery Call" is unbookable
Michael's Calendly event type has shown no available slots for the last 30 minutes. The next slot is 14 days away (threshold: 3 days).
Slots today
0
Next 7 days
0
First slot
14d
The silent revenue leak
If you run a booking-driven business, your calendar is your storefront.
When a customer can't book, you usually only find out once they've gone elsewhere. These are the ways bookings silently disappear:
Calendar gaps go unnoticed
A staff member blocks out their availability — intentionally or by accident — and the booking page shows no slots. By the time anyone notices, customers have already moved on.
Integrations break silently
A calendar integration expires, a rule stops applying, a webhook quietly fails. Your booking page looks fine to you — but to a customer, it shows "no available times".
You find out from a customer
Nobody wants the first sign of a broken booking page to be a frustrated customer on the phone. The right person should know the moment it happens — not days later.
How it works
Set it up in under a minute. Forget about it after that.
Connect your Calendly
One-click OAuth. AvailTrack only reads availability — never meeting content, invitee details, or private calendar events.
Pick the meetings that matter
Choose which event types to watch — new-client discovery calls, partner consultations, advisor review meetings — and set a rule per type. For example: "alert me if the next slot is more than 3 days out".
Get alerted the moment something breaks
AvailTrack polls every few minutes. If a rule trips, the right person gets an email with the exact event type, the timeline, and a link straight to the calendar.
What you get
Oversight without surveillance
AvailTrack watches the public booking surface, not the private calendar behind it. Your team's meetings stay private. You just get the signal when a customer can't book.
Per-event-type rules
Different thresholds for different appointment types. A new-patient consultation can be urgent; a 6-month follow-up isn't.
Multiple staff, one view
Monitor every bookable staff member across the business and see which calendars trip alerts most often.
Availability history
See how "bookable" each appointment type has been over time. Spot staff patterns, seasonality, and slow leaks.
Email alerts that mean something
Only triggered when a rule is breached. No daily-digest noise you'll learn to ignore.
Minimal data access
AvailTrack reads availability slots only. It does not see meeting content, attendees, or private events.
Revoke any time
One-click Calendly disconnect. Delete your account and data whenever you want.
Who it's for
Built for professional services firms
If your firm's revenue depends on clients booking time with your advisors, associates, or consultants, AvailTrack is the missing alerts layer on top of Calendly.
Frequently asked questions
- Can Calendly notify me when my booking page has no availability?
- Calendly itself does not send alerts when an event type runs out of bookable slots or when a staff member's calendar blocks bookings. AvailTrack fills that gap — it polls your Calendly availability and emails you the moment a specific appointment type can't be booked.
- How do I know if a staff member is blocking the booking calendar?
- Connect that staff member's Calendly event type to AvailTrack and set a rule — for example, "alert me if the next available slot is more than 3 days out". If their calendar fills up, shows no availability, or drifts past the threshold, the owner gets an email immediately.
- Does AvailTrack read my meeting content or attendee details?
- No. AvailTrack reads availability slots through the Calendly API only. It never accesses invitee names, meeting notes, or calendar event contents.
- Which scheduling platforms are supported?
- Calendly is supported today via OAuth. Support for other booking platforms is on the roadmap — let us know which one you use.
- How often does AvailTrack check availability?
- Every few minutes, continuously. You'll know about a broken booking page long before a customer does.
Stop finding out from customers.
Connect your Calendly, set one rule, and let AvailTrack watch your booking page so you don't have to.
Start free14-day free trial. No credit card required.