How does AvailTrack connect to Calendly?

AvailTrack connects via Calendly's official OAuth 2.0 flow. You click Connect Calendly, authorize the read-only scope that lets AvailTrack see availability, and the connection is done. You can revoke access from Calendly or from AvailTrack at any time.

What does AvailTrack read from my calendar?

Only availability — the same slots a prospective client would see on your public booking page. AvailTrack never reads event titles, invitees, attachments, or meeting notes.

How often does AvailTrack check availability?

Every few minutes, continuously. Professional and Business plans check more frequently than Personal — the exact cadence is listed on the pricing page.

What triggers an alert?

You define rules per event type. The most common is 'alert me if the next available slot is more than N days out'. When a polling cycle finds the rule breached, AvailTrack emails the owner — and suppresses repeat alerts while the rule remains breached, so you get one notification per incident.

What happens if my Calendly token expires?

AvailTrack uses refresh tokens to keep the connection alive automatically. If the token is revoked or the refresh flow fails, AvailTrack surfaces that as an alert too — so a broken integration is just another kind of unbookable event type.

How it works

A monitor for the one part of your business that nobody is watching.

AvailTrack is a booking-page monitor for professional services firms that run scheduling through Calendly. It connects over OAuth, polls each event type every few minutes, and emails the owner the moment a specific appointment type becomes unbookable. Below is the full picture — what it does, what it doesn't, and what you'll see when something breaks.

Three steps, then you forget about it

Connect Calendly

Click Connect Calendly, authorize via the standard Calendly OAuth flow, and you're done. AvailTrack requests the read-only scope needed to see availability — nothing more. You can revoke access from either side at any time.

Refresh tokens are rotated automatically, so the connection stays alive without manual re-auth.

Pick event types and set rules

Choose the Calendly event types that matter to the business — typically new-client intakes, partner consultations, or advisor review meetings. For each one, set a rule that describes what "healthy" looks like.

"Next available slot > 3 days out" — for anything time-sensitive.
"Fewer than N bookable slots in the next 7 days" — for capacity management.
"Zero availability for 30 minutes" — for detecting hard breakage.

Different rules can live side-by-side for different staff, different event types, and different thresholds.

Get alerted when a rule breaks

A background job polls each event type every few minutes. When a rule is breached, AvailTrack sends a single email to the owner describing what happened, which event type, and how far out the next available slot is. Repeat alerts are suppressed while the rule stays breached — one incident, one notification.

A history view shows every alert and every recovery, so you can spot patterns over time — which partner's calendar gets blocked most often, which event type most needs attention.

What AvailTrack sees — and what it doesn't

AvailTrack is a monitor, not a calendar replacement. It only reads the public booking surface — what a prospective client would see — not the private calendar behind it.

What it reads

Event type names and configuration
Available booking slots over the next 30 days
Host / team member assigned to each event type
Whether the OAuth connection is healthy

What it never reads

Event titles on the underlying calendar
Invitee names, emails, or contact details
Meeting notes, descriptions, or agenda content
Any event that isn't a Calendly booking

Under the hood

AvailTrack is a managed service. There is nothing to install and nothing for your staff to configure. The polling, rule evaluation, and email delivery all happen on our infrastructure.

Polling

A background worker queries Calendly's availability API for each active event type on an interval determined by your plan.

Rule evaluation

Each polled result is compared against the rules you configured. Rule state transitions (healthy → breached, or breached → recovered) are what drive alerts.

Notification

On breach, a single email is sent to the configured recipient. Repeat emails are suppressed until the rule recovers or a 24-hour re-notify window passes.

History

Every polled result, rule evaluation, and alert is recorded and visible in your dashboard. This is what powers the trend view.

Security posture

OAuth 2.0 with Calendly; no password is ever stored or requested.
All data in transit is encrypted with TLS; all data at rest is encrypted.
Access is scoped to availability; meeting content is never read.
One-click disconnect, and full data deletion on account close.

Frequently asked questions

How does AvailTrack connect to Calendly?: Via the standard OAuth 2.0 flow. Click Connect Calendly, authorize the read-only scope, and the connection is done. Revoke any time.
What does AvailTrack read from my calendar?: Only availability — the same slots a prospective client would see. Never event titles, invitees, or meeting notes.
How often does AvailTrack check availability?: Every few minutes, continuously. Exact cadence depends on your plan — see pricing.
What triggers an alert?: Rules you define per event type — typically "next available slot > N days out". Breach → single email. Repeat alerts are suppressed while the rule stays breached.
What happens if my Calendly token expires?: Refresh tokens keep the connection alive automatically. If the refresh flow fails, AvailTrack surfaces that as an alert — a broken integration is just another kind of unbookable event type.

Set it up in under a minute.

Connect your Calendly and let AvailTrack watch your booking page so you don't have to.

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